Company Mail Outlook Setup Guide
Company Mail Opening-Creation Guide
Easily Set Up Your Corporate Mail Account (Company Mail) in Outlook
If you want to use the Microsoft Outlook program to manage your corporate mail (company mail), it is very important to make the correct configuration.
If you do not have a company mail, please read our article titled How to Open Company Mail.
Here’s what you need to do step by step to set up your company mail in Outlook:
Add Account:
Open Outlook and click “Add Account” from the File menu. This is the first step to add a new mail account.
Specify Account Type:
In the window that opens, select “Manually configure for additional account types” and click Next. This step is necessary to make the correct configuration.
Select Account Type:
Select “POP or IMAP” and click Next again. If you do not know which type to choose, select “IMAP”.
Enter User Information:
Enter your name or company name in the “Name:” section.
Please write your corporate e-mail address in the “E-mail address:” section.
Enter Server Information:
Enter mail.websiteadresiniz.com in the “Incoming mail server:” section (if your website ends with .com.tr, enter mail.websiteadresiniz.com.tr).
In the “Outgoing mail server (SMTP):” section, enter mail.websiteadresiniz.com (if your website ends with .com.tr, enter mail.websiteadresiniz.com.tr).
Adjust Advanced Settings:
Click on “More settings” or “Other settings”.
In the Outgoing Server section, select “Use the same name settings as my incoming mail server”.
Click on the Advanced section and fill it in as follows:
Incoming Server (IMAP): 993 / Use the following encrypted connection type: SSL
Outgoing Server (SMTP): 465 / Use the following encrypted connection type: SSL
Finally
Click the OK/OK button.
Open Company Mail
Nowadays, it is of great importance for every company that wants to create a professional image and gain credibility to have a dedicated corporate email. Opening a corporate company email allows both employees and the company to communicate effectively with the outside world. So, how to open a company email? Here is a step-by-step guide. You can contact us for technical support.
Step 1: Buying a Domain Name
The first step in opening a company email is to purchase a domain name that is suitable for your company. The domain name will be at the end of your email address and will usually represent your company name (e.g . info@rubermedia.com). The domain name can be purchased from a trusted domain provider. Popular domain providers include GoDaddy, Namecheap and Google Domains.
- Things to consider: Your domain name should be short, memorable and reflect your company’s identity. Also, make sure that the domain name has not been used before and is yours.
Step 2: Choosing Hosting and Mail Service
Once you have your domain name, you will need a hosting or mail service to create email addresses using that domain name. Many hosting companies offer mail services integrated with the domain name. Other professional solutions such as Google Workspace (formerly G Suite), Microsoft 365 or Yandex Mail are also available.
- Google Workspace: Allows you to create professional email accounts with @domainname.com extension through the Gmail interface. In addition, it is integrated with business tools such as Drive, Docs and Calendar.
- Microsoft 365: Provides professional email service through the Outlook interface. It also allows you to use business tools such as Word, Excel and OneDrive.
- Yandex Mail: Offers more storage space than the alternatives. You can access emails through the Yandex mail application or website.
Step 3: Creating Email Accounts
You can create new email accounts by logging into the control panel of your hosting or mail service provider. For example, generic email addresses suitable for your company could be:
- info@alanadiniz.com (General information and customer service)
- sales@alanadiniz.com (Sales department)
- support@alanadiniz.com (Technical support)
You can also create custom email addresses for each employee. For example:
Step 4: Configuring DNS Settings
In order to run your company mail service correctly, you need to configure your DNS settings. When making these settings, you will usually need to add the MX records provided by your mail service provider to the domain name management panel. When DNS settings are configured correctly, emails can be sent and received without any problems.
Step 5: Ensure Email Security
The security of company emails is critical for data protection. For this reason, you can take the following measures to create a secure e-mail environment:
- SSL/TLS Encryption: Prevent third-party access by encrypting your emails.
- Spam Filtering: Block spam by enabling spam filters.
- Two-Step Authentication (2FA): Enable two-step verification to add an additional layer of security to your business email accounts.
Step 6: Using Email Client
Another step in managing your company emails is to choose a convenient email client. Services like Google Workspace, Microsoft 365 and Yandex Mail offer web-based interfaces, but you can also use third-party email clients like Outlook, Thunderbird or Apple Mail. These apps allow you to collect all your emails in one place and manage them easily.
Step 7: Setting up Signature and Autoresponders
Professional email signatures reinforce your company’s corporate identity. Don’t forget to include the company logo, contact information and social media links in your signature. You can also set up autoresponders to respond to incoming emails during periods such as holidays.
The process of setting up a corporate email may seem complicated at first, but setting up a professional email system is quite simple if you follow the right steps. Select your domain name, choose a suitable email service provider, ensure security and create your email accounts to present a strong image in the business world. You can read our other article for Outlook mail retraction.
Which platform should I prefer to open a company email?
Google Workspace, Microsoft 365, Yandex Mail are the most preferred professional e-mail platforms. Apart from these, you can also create corporate mail via hosting.
What is the most important step for corporate email security?
The most important step for Enterprise Email security would be to use two-factor authentication (2FA) and encrypt your emails.
How can I use company mail on mobile devices?
Services such as Google Workspace, Yandex Mail and Microsoft 365 are also available on mobile devices. These platforms have both iOS and Android apps. You can also use outlook mobile application by installing your mails. You can read our Outlook corporate mail setup article.
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